Company Relocation Project Plan for Healthcare- myassignmenthelp

Question: Discuss about theCompany Relocation Project Plan for Healthcare. Answer: Introduction to the project The project plan is based on to manage moving the company to another location. A private healthcare provider in Singapore desires to relocate their healthcare business to another city of Singapore. The relocation decision is taken to improve the healthcare business by expanding the IT infrastructure and better serve the clients and healthcare associates. The entire relocation of the company is dependent in companys size. The company decides to outgrow the current space due to their expanded workforces, and they also need an efficient and updated facility to relocate their business. The relocation process needs proper planning of the location, finding of the office space, office fit out, technology, visual and furniture. This particular project plan includes of key dates of moving the office, strategies for the office move, IT and telecom infrastructure needs and communication considerations. The main benefit of this project plan is to deliver the plan within scheduled time and also budget. This report reflects on project scope statement based on six items such as objectives, deliverables, milestones, limits and exclusions, technical requirements and review with the customer. It also establishes three project priorities criteria for determining the priorities based on factors such as time, scope and cost. It provides a work breakdown structure, estimation of the cost with time phase budget. It also provides a Gantt chart which shows the estimated time with proper end and finish date of entire relocation plan of the healthcare provider business. Project scope statement Project objectives Following are the objectives of the project plan: To complete the project plan on scheduled time and estimated budget To complete check for the live operations of the relocation plan To approve the construction documents, furniture plans and moving map To expand the IT infrastructure and support of the healthcare provider business To better service and provide healthcare services to the patients, clients and healthcare associates Project deliverables In order to successfully complete the project plan, all the project deliverables are required to meet and approve by the project manager (Fisher, 2014). The lists of deliverables for relocation of the business to another location are as follows: Survey of new office space before construction phase Relocation of the healthcare business with minor modifications to current operational building Real time office relocation of the employees and contractors Expansion of the IT infrastructure as well as system along with upgradation of the online throughout the move Project documentation such as project management plan, construction document, furniture plan and moving map such as interior layout Milestones The project milestones are: Task Name Expected Start Completion of Feasibility Analysis Phase 12/12/17 Completion of Planning Phase 12/26/17 Completion of Relocation phase 2/15/18 Completion of Closing phase 2/22/18 Technical requirements Following are the technical requirements to relocate of the business are: The building where the office is relocated should meet with the building code and it should have authorized holder. Provide the new location details into the official website of the company so that the customers should know about their relocation (Huang, Chaiprapat Waiyagan, 2015). End of the project plan on time such as within 67 days Obtaining of the insurance and permit from the higher authority and government to construct the office building Providing of training to the staffs so as to handle the project relocation plans Limits and exclusions The limitations of the project plan are that there is limited budget, therefore the relocation plan requires more fund. There is lot of downtime into the company while moving of their business to another location (Indelicato, 2014). Extra resources are required for the plan so that there is need to add more cost which may extend the project schedule. Review with customer The workers those are working into the company should provide their review and feedback using communication processes such as survey and weekly meetings. Based on the feedback of the workers, the relocation work of the company is continued so that in future the workers can get better working environment and they are satisfied to work on it. Establish project priorities Before the project manager started to work on the project plan, there is requirement to develop the project priorities as based on those the work should be done. It enables the project manager to determine which of three criterias are most essential (Manning, 2014). The project priority matrix for company relocation plan is: Criteria Time Scope Cost Constrain Enhance Accept The responsibility of the project manager is to estimate of the time, cost and provide the scope of the relocation project plan those are considered as the three main principles into the project priority matrix. Into this particular project plan, the priorities are as follows: Time: Time is considered as a constraint, as it is required to start the plan on scheduled time which is 22nd November, 2017 and end the plan on estimated plan with duration of 67 days. Proper finish is required on time as the company should start their healthcare business into new location on time. Scope: The project scope may enhance when new requirements are added into the plan. There should also possibility of scope changes into middle of the project phase (Rivinus, 2013). Cost: There is limited cost into the project; therefore project funding is required to meet with the project requirements for relocation of the business. Before start of the project, the project sponsor should estimate the resources properly so that later there are no chances of increasing the budgeted cost. Therefore, it is accepted by the project sponsor for funding requirements. When the three principles are accepted, then the project manager ranks those based on their priorities on the project. Based on the ranking system, time has highest priority, budget has second and scope consists of third priority. Create Work Breakdown Structure The following tables show the works which are taken place into the project plan: WBS Project Activities 0 Project Plan: To manage moving the company to another location 1 Feasibility Analysis Phase 1.1 Project charter 1.2 Preliminary project scope 1.3 Needs analysis 1.3.1 Needs of the business 1.3.2 Needs of the customers 2 Planning Phase 2.1 Selection of the contractor 2.1.1 Building materials specifications 2.2 IT specification plan 2.3 Furniture vendor selection 3 Relocation phase 3.1 Legal, IT and project management 3.2 Checklist for furniture delivery 3.3 New IT system delivery checklist 3.4 Server deployment report 3.5 Move map and schedule report 4 Closing phase 4.1 Sign off report of project manager 4.2 Final IT system testing report The work packages are the related tasks within the project plan. It is considered as the smallest unit of the work in which the project is being broken down to create the work breakdown structure. At the time of preparing of the work break down structure, the deliverables are broken down into managerial pieces of the work. The process of deconstruction is continued until the deliverables are small, then it is considered as the work packages (Wells Kloppenborg, 2015). The works packages are the lowest activity of the work breakdown structure for each the activities. In this project relocation plan, the work packages are considered as: Preliminary project scope, Needs of the customers, Furniture vendor selection, Move map and schedule report and Final IT system testing report. Each of the work packages should be small so that the project manager can estimate both the duration as well as cost (Indelicato, 2014). Those identified work packages are scheduled, cost estimation and controll ed properly. The work packages are important as it permits to work on various components of the project plan. Figure 1: Gantt chart (Source: Created by author) Figure 2: Work breakdown structure (Source: Created by author) Cost estimation Project activities Duration Budget Cost of office space occupancy Week 1 $ 1500 Insurance cost Week 2 $ 300 Cost of the transaction Week 3 $ 840 Permits fees for the office building Week 4 $ 2000 Design and office fitting out cost Week 5 $ 2000 Furniture cost Week 6 $ 1000 Delivery and installation cost of the furniture Week 7 $ 800 IT cabling Week 8 $ 1700 Cost for the disposal Week 9-10 $ 200 Printing cost Week 11 $ 300 Marketing and operational cost Week 12 $ 500 Other costs Week 13 $ 4700 Total cost for the project: $ 15,840 Within this particular cost estimation, the project manager uses the bottom up estimation technique which shows the expected cost of the work which is taken place. The estimated and total project cost should require being equal ((Huang, Chaiprapat Waiyagan, 2015). As the cost estimation is accurate, therefore it is the best process. Using this cost estimation method, the actual cost of all the work packages are calculated properly. Time phase budget: Chart 1: Time phase budget (Source: Created by author) References Fisher, C. (2014). New Techniques in Project Management.AJIBM,04(12), 739-750. Huang, G., Chaiprapat, S., Waiyagan, K. (2015). Automated process planning and cost estimation under material quality uncertainty.The International Journal Of Advanced Manufacturing Technology. Indelicato, G. (2014). A Compendium of PMO Case Studies: Reflecting Project Business Management Concepts.Project Management Journal,45(2), e4-e4. Manning, S. (2014). Mitigate, tolerate or relocate? Offshoring challenges, strategic imperatives and resource constraints.Journal Of World Business,49(4), 522-535. Rivinus, C. (2013). IT project prioritization: A practical application of knowledge management principles.Business Information Review,30(4), 196-203. Wells, K., Kloppenborg, T. (2015).Project management essentials. New York, NY: Business Expert Press.